Budget and match

A detailed budget must be provided that shows a breakdown of anticipated expenses by category and by §319 funds and matching funds.  The most effective format for showing the budget is a spreadsheet format with rows being the budget categories and columns showing the funding sources and totals.   The maximum §319 reimbursement for a project is 60% of the total project cost.  There must be a 40% non-federal match for each project.  The match is calculated from the total project costs not from just the amount requested (see the formula below). 

Note: The budget must be included in the body of your proposal (workplan); and, also must be submitted as a seperate Excel file. 
Click-Here to download a spreadsheet tool that provides a budget worksheet and a tool to help calculate the project's match.

Project funds requested [$125,000]
A federal 60% contribution is [$125,000
÷ 0.6] = $208,333
A 40% match is [$208,333 x 0.4] = $83,333

Note: Administrative costs such as salaries, operating or other indirect costs for services shall not exceed 10% of the 319 funding requestClick-Here for more details on administrative cost.  Budget categories are dependent on the project type and specifics but may include the following:

  • Personnel: List the position titles (not names of individuals) and the amount of anticipated time that will be contributed to the project.  No position included in this item can be a federally funded position.  Personnel costs should be divided between administration and implementation or project management.
  • Supplies: Identify supplies that are over $500 or are significant to the project such as monitoring supplies. 
  • Equipment: Identify any equipment purchased or leased whose value exceeds $500.  Donated equipment may be used as match. 
  • Contractual: List all anticipated costs for services to be contracted.  This would include construction costs even if construction will be done “in-house”. 
  • Travel: Any entry for travel must pertain to the project implementation within the state. 
  • Operating costs: Include any indirect/overhead items such as building space, utility costs, incidental supplies, insurance etc.  
  • Other: Include any additional categories specific and necessary to the project. 
Monitoring, education, planning and administration costs should not exceed 20% of the total watershed project grant.  These costs must be specific to the watershed project grant and not part of the overall operational expenses for the organization.  Under certain circumstandes the expenditure ceiling for monitoring and education may be greater than the allowance described here if the additional costs can be justified. They should be explained in the approved workplan. 

Miscelleanous - Other information can be included in the proposal if it is necessary or contributes significantly to the proposal.  Some examples of other information are: 

  • Literature cited:  Studies or other references that are quoted or used to support statements of fact should be listed. 
  • Obstacles: Anticipated obstacles or difficulties could be mentioned in the background section; for example: local resistance to installing BMPs could be used to justify an educational component. 
  • Other efforts: Providing a connection between a § 319 project and other state, private or federal projects intended to improve water quality from nonpoint source pollution in the watershed should be explained.

Click-Here to review reporting requirements

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