Budget and match

A detailed budget must be provided that shows a breakdown of anticipated expenses by category and by §319 funds and matching funds.  The most effective format for showing the budget is a spreadsheet format with rows being the budget categories and columns showing the funding sources and totals.   The maximum §319 reimbursement for a project is 60% of the total project cost.  There must be a 40% non-federal match for each project.  The match is calculated from the total project costs not from just the amount requested (see the formula below). 

Note: The budget must be included in the body of your proposal (workplan) and submitted as a seperate Excel fileClick-Here to download a spreadsheet tool that provides a budget worksheet and a tool to help calculate the project's match.
Project funds requested [$125,000]
A federal 60% contribution is [$125,000 ÷ 0.6] = $208,333
A 40% match is [$208,333 x 0.4] = $83,333

Administrative costs such as salaries, operating or other indirect costs for services shall not exceed 10% of the 319 funding requestClick-Here for more details on administrative cost.  Budget categories are dependent on the project type and specifics but may include the following:

  • Personnel: List the position titles (not names of individuals) and the amount of anticipated time that will be contributed to the project.  No position included in this item can be a federally funded position.  Personnel costs should be divided between administration and implementation or project management.
  • Supplies: Identify supplies that are over $500 or are significant to the project such as monitoring supplies. 
  • Equipment: Identify any equipment purchased or leased whose value exceeds $500.  Donated equipment may be used as match. 
  • Contractual: List all anticipated costs for services to be contracted.  This would include construction costs even if construction will be done “in-house”. 
  • Travel: Any entry for travel must pertain to the project implementation within the state. 
  • Operating costs: Include any indirect/overhead items such as building space, utility costs, incidental supplies, insurance etc.  
  • Other: Include any additional categories specific and necessary to the project. 
Monitoring, education, planning and administration costs should not exceed 20% of the total watershed project grant.  These costs must be specific to the watershed project grant and not part of the overall operational expenses for the organization. 

Miscelleanous - Other information can be included in the proposal if it is necessary or contributes significantly to the proposal.  Some examples of other information are: 

  • Literature cited:  Studies or other references that are quoted or used to support statements of fact should be listed. 
  • Obstacles: Anticipated obstacles or difficulties could be mentioned in the background section; for example: local resistance to installing BMPs could be used to justify an educational component. 
  • Other efforts: Providing a connection between a § 319 project and other state, private or federal projects intended to improve water quality from nonpoint source pollution in the watershed should be explained.

Click-Here to review reporting requirements.