Request for Funds

All Federal §319 grant funds are reimbursable only.  You must provide adequate justification for any request for funds.  Recipient must submit to WVDEP the request for funds (RFF) form along with supporting documentation to obtain reimbursement for allowable expenses.  Supporting documentation includes a spreadsheet or other budget breakdown on expenses incurred during the specified budget period, not the performance period.  Note: Read all instructions and be familar with allowable cost before submiiting your RFF form. 

All grant recipients must have a FEIN and DUNS number, and a W-9 (Tax payer ID number), and be able to verify that the appropriate accounting, procurement and purchasing procedures, as well as other business and organizational standards (e.g. board of director charter, budget documents, meeting minutes etc.) are in place. Click-Here for more information. 


Click the left image to download spreadsheet, and save the file (xls) to your computer.  Complete the form, print, date, sign it and attach the appropriate supporting documentsClick-Here to download the RFF instructions. 

Note: We accept electronic requests for funds(RFF).  The RFF form and documentation can be scanned and submitted via email - the form must be signed in BLUE ink.  You can also continue to submit the RFF form by mail to the address below.  Email Stephanie for details. 

WVDEP DWWM 
Watershed Improvement Branch
601 57th Street, SE
Charleston, WV  25304
Attn: Stephanie Ferrel
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Click-Here to learn about general 319 Grant Conditions and HERE for specifics regarding allowable costs.  For even more details scroll to Subpart E - Cost Principals, and more specifically Provisions for Selected Items of Costs.
If RFF forms are not submitted in a timely manner and is not completed correctly, your award and re-payments will be compromised. RFF must be submitted prior to the end of the grant award (as close as possible to the end of the State fiscal year) so that all payments can be processed before the grant's expiration date. Please read the instructions carefully and complete the RFF form using the correct grant number, funding period etc. The State Treasurers Office will not accept forms that have been marked through or corrected. 

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