AGO Reporting Requirements

AGO reporting is similar to  other 319 reporting requirements, especially if the AGO project calls for pollution reductions.  However, in some cases an AGO project may focus more on evaluations, monitoring or outreach.  In those cases there are still goals and objectives and your report must reflect your progress towards the goals and objectives stated in your original workplan.  Note: Not all semi-annual reports are the same so the list below may not apply to your situation.  Click-Here to view an example report  

The report cover must contain the grant number, award year and contact information (Name, mailing address, phone number and E-mail) of the Project Manager or other primary contacts.  Note: If reports are not submitted in a timely manner current and future gants will be compromised
  1. A brief narrative describing the progress that has occurred during the appropriate reporting period (digital photos welcomed).
  2. Map(s) that shows the streams and the project site(s).
  3. An easy to read list of pollutant load reductions and BMPs that are estimated to, or have occurred within the reporting period. Cumulative totals and % complete should also be provided. Note: The report should distinguish between the load reductions estimated in the original proposal and those that have occured in the project thus far. It is also important to note any reductions over and above those proposed in the project proposal.
  4. A milestone schedule that illustrates the project's status (e.g. not implemented, on-schedule, behind schedule, complete, etc.) and its percent completed.
  5. A table with a description of expenditures for the period; download this spreadsheet, save the file to your computer, and use it to submit a seperate financial summary report.  

§319 grants are timed to a Federal fiscal year, which is from October 1 to September 30.  The first semi-annual report is for October 1 - March 31 and is due on May 1.  The second semi-annual report is for April 1 - September 30 and is due on November 1.  When the project is completed the Basin Coordinator (BC) or designee completes a site visit and final inspection (FI) with the local Project Manager.   In addition to the inspection a Final Report must be submitted by the sub-grantee

Note: Final inspections are required only when the project is associated with construction and BMP implementation.  The FI is a Word document; contact the Coordinator if you have difficulty downloading. 
Click-Here for a pdf summary of all §319 reporting requirements.


Grant awards: All grantees must have a signed grant award with WVDEP that stipulates grantee requirements and payment schedules.  Any non-governmental entity accepting a grant award must complete an IRS W-9 form and submit it to WVDEP.  All grant recipients must have a FEIN and DUNS number and be able to verify that the appropriate accounting, procurement and purchasing procedures, as well as other business and organizational standards (e.g. boad of director charter, budget documents, meeting minutes etc.) are in place.  If an organization does not have the capacity they may partner with a state or local agency, as long as the partner is willing to be the fiscal agent and provides something in writing as verification.  To learn more contact the NPS Coordinator or your regional Basin Coordinator.   

Click-Here to learn about requesting for reinbursement