Timely reports and reimbursements

Federal § 319 monies are reimbursable grants. All reimbursements must be submitted by completing the appropriate form and attaching evidence of expenditures (e.g. spreadsheet that shows the breakdown of costs).

Your organization must maintain accurate records of all project related documents (e.g. receipts, bids, engineering drawings, communications, reports, Emails etc.).  This information may be requested at any time by WVDEP and/or USEPA for audit purposes.

It is VERY important that you maintain appropriate records and SUBMIT timely reports and
reimbursement request. Failure to do so will result in non-compliance.  Non-compliance penalties can be enforced, which will jeopardise current and future grant opportunities.  The penalties can be any or all of the following:

  • Withholding payment until the condition is in compliance
  • Disallowing costs
  • Suspending or terminating current award
  • Withholding future awards