The terms and conditions of the MOU are described below.  Read these carefully, then download and complete the appropriate forms so that you can submit your MOU to the WV Save Our Streams Coordinator.


Biosurvey Equipment 

The Certified Volunteer Monitoring Group (CVMG) hereby assumes responsibility for the safety and care of all equipment entrusted to, and agrees to transport, store and use such equipment in a prudent and reasonable manner; to take such action as necessary to reduce the possibility of damage, to, of or from such equipment.  The CVMG understands and agrees that the is responsible for the replacement and/or repair of any part of the equipment damaged as a result of its use during monitoring, in transport or due to improper storage and care while in CVMG custody.

Biosurvey kits will be supplied on an as-need basis based upon the size of the group, equipment availability and the goals and objectives of the monitoring program.  In most cases, one kit is provided to each CVMG; however, additional kits may be provided for large groups that plan to use several teams, or plan to monitor numerous streams within its watershed.  Note: The equipment provided depends upon supplies available and in some cases additional or alternate equipment is distributed at the discretion of the coordinator.  The introductory kit is provided at no charge; however, charges may apply if additional kits are provided.  The coordinator can assist in developing an equipment list and can provide recommendations regarding equipment purchases. 

The coordinator will arrange for equipment delivery and will acknowledge successful certification by evaluating the certification exam, a mailing the certificate and official letter to the CVMG. The equipment may be delivered by mail or in person prior to the first survey. A personal delivery may require some travel by the CVMG to a location agreed to by both parties. The coordinator will make a reasonable effort to assist with initial surveys by providing on site guidance. This type of assistance should be coordinated well in advance of the planned date for the survey(s).

Stream Surveys 

The CVMG must submit a minimum of one stream survey (two are preferred) each monitoring season (index period). These surveys can be from the same station or from multiple stations. After the first year of monitoring is complete, the CVMG should strongly consider writing and submitting a stream study design, which describes the goals and objectives of the monitoring program. Stream surveys, field notes and photographs should be mailed to the program coordinator so that a quality assurance review of the information can be completed. The coordinator will return the original copies and provide an assessment and summary of the information. The stream survey will be entered into the Volunteer Assessment Database (VAD).  The information in this database is public and does not require a freedom of information act request to view the data.

Station locations
The location of the monitoring stations must be accurately described.  The description should include latitude and longitude coordinates and very specific directions to the site.  A topographic map with the locations indicated may be submitted instead of written descriptions.
Station names: Monitoring stations should be given a name specific to that station. This name has no specific format, but should be flexible enough as to allow the addition of future stations. For example, a station called BC1 starts at the mouth of Back Creek. Additional stations could be added further upstream using a letter and number sequences such as BC2, BC3, etc.  

The coordinator reserves the right to share information from the survey with any other state, federal or private entity. The program coordinator is responsible for biannual reports and will periodically highlight the efforts of CVMG through newsletters, press releases or other media outlets. The coordinator can assist the CVMG with its submission of data to other state or federal programs, or assist with project monitoring. In most cases, these other programs have more stringent requirements regarding the quality of the data. The data will have to meet minimum federal guidelines and have an approved
study design.  Note: If your organization decides to conduct surveys that include aquatic collections, you must apply for and receive a Scientific Collection Permit from the WVDNR.  Attach a copy of the permit when you submit your MOU. 

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