Electronic Submission System (ESS)


The Electronic Submission System (ESS) connects industry, regulators and the public with one common interface. The System supports the preparation, submission, review, approval and publication of environmental permits - automating workflows and paper forms.

User Tips

  • If you have never created an account, you may do so here.
  • Your information will be verified. Then, the System will email you your username and password, usually within 72 hours.
  • Electronic submissions are reviewed only during regular business hours.
  • You don't need and account to access the Public Query.

Quick Links

ESS Resources

We process your personal information as needed to establish and maintain a business relationship with your company. Your personal information may be disclosed to other State agencies or third parties in the normal course of business or as needed to comply with laws, including Freedom of Information Act requests. A complete privacy notice is available here or by emailing the WV DEP Privacy Officer.

In accordance with West Virginia Code Chapter 29B and the Department of Environmental Protection Privacy Policy, specific information collected in mining applications has been determined to be "personally identifiable information" PII), which is information about a person (or entity) that is readily identifiable to that specific individual or entity. Therefore, fields requesting an entity's FEIN number and an individual's social security number have been removed from applications previously submitted and/or approved and also from applications prepared from this date forward.

Privacy Resources